Create a beginning balance on the customer account
When to use this procedure
When you start using AIMsi for accounts receivable you will want to create an invoice for each customer that has an outstanding account balance. This will help you immediately begin tracking customer payments without losing track of outstanding paper invoices. Use this procedure to create those invoices.
Steps to complete
Select from the options below to create a beginning balance on a customer account.
Create an itemized beginning balance invoice
- On the Sales Invoice window, complete the general sale information boxes according to the customer and invoice information on the original invoice.
- Change the Date box to the date of the original invoice.
- Change the Ref# box to the original invoice number.
- Complete the Item Entry boxes for each item on the original invoice.
- Enter 0.00 in the Collect box to charge the full amount of the invoice to the customer account. If a portion of the invoice has been paid, enter that amount in the Collect box. The remaining balance is applied to the customer account.
- Repeat steps 1-5 for each customer invoice.
Create a non-itemized beginning balance invoice
- On the Sales Invoice window, complete the general sale information boxes according to the customer and invoice information on the original invoice.
- Change the Date box to the date of the original invoice.
- Change the Ref# box to the original invoice number.
- Enter 1 in the Qty box.
- Select Debit Adjustment in the Category box. By default, the Debit Adjustment category is not taxable and additional tax will not be applied to the invoice total.
- Enter the outstanding balance of the original invoice in the Price ea box.
- Enter 0.00 in the Collect box to charge the full amount of the invoice to the customer account.
- Repeat steps 1-7 for each customer invoice.
Create an invoice for a group of outstanding invoices Use these steps to create a single invoice for a customer who has more than one outstanding invoice balance.
- On the Sales Invoice window, complete the general sale information boxes according to the customer and invoice information on the original invoice.
- Enter 1 in the Qty box.
- Select Debit Adjustment in the Category box. By default, the Debit Adjustment category is not taxable and additional tax will not be applied to the invoice total.
- Enter the total outstanding balance of the customer's original invoices in the Price ea box.
- Enter 0.00 in the Collect box to charge the full amount of the invoice to the customer account.
Hint: Enter payments made against outstanding invoices through O/A Payment on the Customer Payments window.
